8. Procurement
In order to ensure best value for money, all goods and services claimed for as part of the project need to be openly and fairly procured. Applicants need to provide written quotes, references to catalogue listings or formal tenders as part of their application.
The following guidelines should be followed depending on the value of an individual item:
| Estimated Value of Goods, Services or Works Over Full Contract Term* Excluding VAT | Number of Quotations/Tenders Required** | Method of Obtaining Quotations/Tenders |
|---|---|---|
| £0 - £12,499 | Sufficient number to demonstrate best value and integrity of process. Consideration of local suppliers must be part of the process. At least 1 local supplier must be considered if one is available. | Verbal or email enquiry confirmed by email. Internet searches including Sell2wales, trade paper, electronic catalogues etc. |
| £12,500 - £24,999 | A minimum of 3 quotations to be sought and at least 2 received or an open tender. Consideration of local suppliers must be part of a quotation process if local suppliers are available. At least 1 quotation to be sought from a local supplier if available. | Quotation or formal tender to Sell2wales Quick Quotes to be considered as advised by Council Procurement & Commissioning team. |
Evidence of expenditure must be provided by submitting paid invoices/receipts and bank statements showing payments.
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