Housing Privacy Notice
The purposes for which we use your personal data
The information we collect about you will be used for the purpose(s) of assessing your need for housing and/or support and providing you with housing and/or support that meets your needs. The information we collect may be used to inform your placement on the following register(s):
- Common Housing Register
- Affordable Housing Register
- Accessible Housing Register
- Older Persons’ Housing Register
- Housing Options/Homeless Register
- To assess the need for Traveller accommodation within the County
- Register of Housing in Multiple Occupation (HMO)
- Administration of the National Empty Homes Grant within Ceredigion County area
- Leasing Scheme Wales
The lawful basis for the processing of your information is for the performance of a task in the public interest or for official functions or to comply with the law, including the legislation listed below:
- Housing (Wales) Act 2014
- Housing Act 2004
- Housing Act 1996
- Renting Homes (Wales) Act 2016
- The Homelessness (Suitability of Accommodation) (Wales) Order 2015
- Licensing of Houses in Multiple Occupation and Other Houses (Miscellaneous Provisions) (Wales) Regulations 2006
What if you do not provide personal data?
If you do not give us the information we need when we ask for it, this may result in our being unable to provide our services to you, and a failure to deal with your application in its entirety which could lead to an unsuccessful outcome.
What type of information do we use?
We may collect the following types of personal data about you to deliver this service, depending on your circumstances:
- Name
- Address
- Date of birth
- National Insurance Number
- Unique reference number
- Telephone number
- Email address
- Gender
- Your racial or ethnic origin
- Religious or philosophical beliefs
- Information about your sexual orientation
- Equality and monitoring data
- Bank/payment details
- Your family composition
- Your social circumstances
- Your financial circumstances
- Employment and education details
- Information about your health
- Your support needs
- Your housing needs
- Your housing circumstances/history
- Information about your local connection
- UK residency status
- Criminal convictions and offences; etc.
- Abuse and discrimination information
- Risk assessment
- Information about involvement with other agencies
- Images/photographs
Do we use information received from other sources?
To provide this service, we collect information directly from you but also receive information from the following sources:
Internal
- Porth Gofal
- Porth Cynnal
- Porth Cymorth Cynnar
- Customer Contact
- Democratic Services
- Highways and Environmental Services
- Policy, Performance and Public Protection
- Legal and Governance Services
- Economy and Regeneration
- Partnership and Performance Services
- Finance and Procurement (e.g. Housing Benefit/ Council Tax)
- Schools Service
- Housing Services
External
- Any relevant public body or Registered Social Landlord
- Other Local Authorities
- Police
- Probation
- Health Services including Primary and Secondary Care
- Alternative Health Care
- Third Sector Organisations (e.g. The Wallich, Care Society)
- Private Landlords
- Estate Agents/Letting Agents
- Cardiff County Council as designated Licensing Authority for Rent Smart Wales
- Relatives, guardians or other persons associated with the individual
Transferring your information abroad
Your information will not be transferred outside the United Kingdom.
Who your information may be shared with (internally and externally)
We may share your information with the following recipients depending on your circumstances:
Internal
- Porth Gofal
- Porth Cynnal
- Porth Cymorth Cynnar
- Customer Contact
- Democratic Services
- Highways and Environmental Services
- Policy, Performance and Public Protection
- Legal and Governance Services
- Economy and Regeneration
- Partnership and Performance Services
- Finance and Procurement (e.g. Housing Benefit/ Council Tax)
- Schools Service
- Housing Services
External
- Any relevant public body or Registered Social Landlord
- Other Local Authorities, auditors, regulatory authorities
- Police
- Probation
- Health Services including Primary and Secondary Care
- Alternative Health Care
- Third Sector Organisations (e.g. The Wallich, Care Society)
- Private Landlords
- Estate Agents/Letting Agents
- Cardiff County Council as designated Licensing Authority for Rent Smart Wales
- Rhondda Cynon Taf County Council (in relation to the National Empty Homes Grant scheme, and according to the provisions of the scheme's privacy notice
- Relatives, guardians or other persons associated with the individual
- Anonymised data to developers, Welsh Government, survey and research organisations
Information will be processed under the provisions of the WASPI Agreement for Common Housing Register.
There are also other specific situations where we may be required to disclose information about you, such as:
- Where the Council is required to provide the information by law
- Where disclosing the information is required to prevent or detect a crime
- Where disclosure is in the vital interests of the person concerned