Ceredigion Youth Service – Privacy - Ceredigion County Council

Ceredigion Youth Service – Privacy Notice

The purposes for which we use your personal data

Ceredigion Youth Service is part of Ceredigion County Council. We support young people aged 11–25 through a range of services including youth clubs, school-based support, wellbeing programmes, volunteering, and personal development opportunities. In order to carry out these functions, we must process personal data as set out in the notice below.

Your information will be used to:

Help you access youth services and activities
Provide support tailored to your needs
Keep you safe during our activities, services and events
Monitor and improve our services to develop future services and activities
Promote and market our services locally, regionally and nationally where required

The lawful basis for the processing of your information is:

Article 6 e) processing is necessary to perform a task in the public interest or in the exercise of official authority

Where special category data is processed, the lawful basis shall be:

Article 9 (2) g) reasons of substantial public interest

The substantial public interest processing condition shall be:

Statutory and government purposes
Equality of opportunity or treatment

The enactments or rules of law relied upon are:

We have legal duties under the Learning and Skills Act 2000 to encourage, enable or assist young people to participate effectively in education or training, to take advantage of opportunities for employment, and to participate effectively and responsibly in the life of their communities.

What if you do not provide personal data?

If you do not give us the information we need when we ask for it, this may result in not being unable to provide services to you, such as access to our activity programmes and support services.

What type of information do we use?

We may collect the following types of personal data about you to deliver this service, depending on your circumstances:

Name
Address
Date of birth
Gender
Unique reference number/ Unique Pupil Number/ Unique Learner Number
Telephone & mobile number
Email address
Your family composition
Your social circumstances
Employment and education details
Your housing needs
Images/ photographs
Information about your health
Your racial or ethnic origin
Religious or philosophical beliefs
Information about your sex life or sexual orientation
Criminal convictions and offences

Do we use information received from other sources?

To provide this service, we collect information directly from you but also receive information from the following sources:

Police
Welsh Government
Other local authorities
Other Council departments
Schools
Voluntary Youth Organisations

Transferring your data abroad

In respect of the use of specific systems in the Authority’s Microsoft Estate, your data may be subject to international transfer.

Who your information may be shared with (internally and externally)?

We share your information with the following recipients/We may share your information with the following recipients depending on your circumstances.

Internally

Schools and Schools’ Service
Family and Parent Support
Carers Service
Housing
Wellbeing Centres
Porth Cynnal e.g. Children Looked After, Children’s Disability Team, Substance Misuse Team
Porth Gofal e.g. Integrated Triage and Assessment, Adoption and Fostering
Youth Justice
Equalities
Poverty
ICT
Press Office
Clic / Customer Contact

Externally

CAHMS
Choices/ Barod
Dyfed Powys Police
Mid and West Wales Fire and Rescue Service
Careers Wales
Advocacy Service
Work Based Learning Providers
Counselling Service
Coleg Ceredigion
Young Farmers Club
Urdd Ceredigion
Ceredigion Scouts
Ceredigion Guides
Tysul Youth
RAY Ceredigion
British Council
Welsh Government

There are also other specific situations where we may be required to disclose information about you, such as:

Where the Council is required to provide the information by law
Where disclosing the information is required to prevent or detect a crime
Where disclosure is in the vital interests of the person concerned

Contact Us

If you have questions or want to exercise your rights, contact:

Data Protection Officer
Ceredigion County Council
Email: dataprotection@ceredigion.gov.uk
Phone: 01545 570881

Ceredigion Youth Service
Porth Cymorth Cynnar
Email: porthcymorthcynnar@ceredigion.gov.uk
Phone: 01545 570881

Ceredigion County Council website